Assign Salesforce License to Users
- In Salesforce, navigate to Setup > Manage Users > Users.
- Click edit on the user's record (or create a new user).
- From Setup, in the Quick Find box, enter Permission , and then select Permission Sets.
- Select one of the two permission set labels. ...
- Click Manage Assignments.
- On the Assigned Users page, click Add Assignments.
- Select the users you want to assign licenses to, and click Assign.
How to change the license of a user in Salesforce?
To change between a Platform and “normal” (e.g. Sales or Service license) Salesforce license: on the User editing screen, you simply change the “User License” and pick the correct Profile (basically it’s a dependent picklist). Keep your profiles very “bare bones” if you can, with only a few (or zero) objects.
What is a Salesforce license?
A Salesforce license, or more precisely, a license definition, is a metadata description of the Salesforce features and services that are available to your org. License definitions describe functionality for your org as a whole and for individual users in your org.
How do I enable demo licenses in Salesforce?
You can ask your Salesforce Account Executive to get (demo) licenses enabled. When you change a user’s license (e.g., between “Salesforce” and “Salesforce Platform”, as we’ll see later on) all the existing Permission Sets are removed from that user.
How do I assign a user to a Salesforce account?
Select the User License you want to assign your user. Salesforce license is a System admin license, whereas the Salesforce platform is a standard End user license (this includes Site manager and Site owner). You won't need to worry about Identity, Chatter External, or Chatter Free.
How do I reassign a license in Salesforce?
Required Editions and User Permissions From the inactive user's page, tap Reassign a License. Either scroll or use the Find User search bar to find an existing user you want to reassign a user license from. When you've found that existing user, tap Reassign This License. Confirm the changes, and tap OK.
Can a Salesforce license be shared?
Salesforce Usage Limits - Salesforce policy prohibits the use of login sharing, sharing of user credentials, shared logins or passwords. User logins must not be shared across multiple users. Please assign one user account for each individual user license login. Login credentials may not be shared.
How do I manage a user's license in Salesforce?
User LicensesAssign a Lightning Platform user license to Employee A. The Lightning Platform user license only supports standard object permissions for accounts and contacts, so Employee A can't access cases.Assign a Salesforce user license to Employee B. Give “Read” access on cases to Employee B.
How do I assign permissions to a license to multiple users in Salesforce?
To assign a permission set license to multiple users:From Setup, in the Quick Find box, enter Company Information , and then select Company Information. ... Click the name of the permission set license that you want to assign users to.On the permission set license's detail page, click Assign Users.More items...
How many users can use Salesforce license?
While you can't license Salesforce based on concurrent users (ie. We never have more than 3 people in the system at the same time, so we only need 3 user licenses) — you're absolutely allowed to deactivate users and thus “free up” their license to be applied to another employee!
How does Salesforce licensing work?
Every user must have exactly one user license. You assign user permissions for data access through a profile and optionally one or more permission sets. A permission set is a convenient way to assign users specific settings and permissions to use various tools and functions.
What is difference between Salesforce license and platform license?
Salesforce licenses are designed for users who require full access to standard CRM and Force.com AppExchange apps. CRM apps are anything that requires access to Standard Objects like... Salesforce Platform licenses are designed for users who only need access to custom apps, and NOT the standard CRM functionality.
How do I find my license assignment in Salesforce?
Log in to User Account. Click the gear in the top right, and then click Setup. Check the "Permission Set Licenses" table for counts of total and assigned Inbox licenses.
How do I check my Salesforce license?
To view a list of the active user licenses in your Salesforce, simply click Your Name > Setup > Company Profile > Company Information > User Licenses.
How do I assign permissions and licenses to a user?
Assign a Feature Permission Set License and Permission Set From Setup, enter Permission Sets in the Quick Find box, then select Permission Sets. Click New and enter your permission set information. For License, select the license to associate with this permission set.
How do I assign a user to an apex license?
User License actually depends on the Profile, the relation is User-->Profile-->License. If you change the Profile, the license will change too. You can also use anonymous apex execution combined with soql, depending on your level of experience and skill you can change 1000 user's profiles in a matter of seconds.
How do I assign a CPQ license in Salesforce?
Follow these steps to use the PSL auto assignment tool:Setup.Installed Packages.Configure > Salesforce CPQ.Additional Settings tab.Check Upgrade Readiness Tool."Users Who Need a Permission Set License" links to CSV file.Acknowledge "I have downloaded and reviewed the permission set license assignments"Assign Licenses.
Where is manage users in Salesforce?
In the user list, you can view and manage all users in your org, partner portal, and Salesforce Customer Portal. To enable specific Salesforce functionality for your users, you must choose one user license for each user.
What is user management settings in Salesforce?
You can easily navigate, search, and modify settings for a profile. Your Salesforce org can use one profile user interface at a time. Limit Profile Details to Required Users. Keep Salesforce as secure as possible. Limit users from viewing any profile names other than their own.
How do I create a user manager in Salesforce?
Login to Account Manager as an Account Administrator.Click on Users.Click Add User.Fill in the Email Address, First Name, and Last Name fields.Select the Organization (if more than one is available).Select or Review the Roles for the new user.Click Add at the bottom of the page.
How do I assign a manager to a user in Salesforce?
Click the gear icon > Setup > Users > Users. Click on Edit besides the User's Name. Select the name of a user in Manager lookup field. Click on Save.
Salesforce Licenses – Recap
As a recap, here are the links to all the main Enterprise licenses types, including a rather handy PDF specification/comparison sheet – just click “download the full comparison sheet” on the relevant page:
What are Platform Licenses?
Platform Starter and Platform Plus licenses offer the standard Salesforce functionality you’ve come to know and love. However, the range of standard objects and the number of custom objects are severely curtailed – e.g., barely anything sales or service-related.
Important Tips!
Contract restrictions – recreating standard objects. Salesforce is extremely clear about this. If you copy certain standard features using custom techniques, then you must pay for those standard features. The main example is Opportunities and recreating the functionality contained therein to save on cost.
Changing Salesforce Licenses
Sometimes you’ll see references to “Salesforce licenses”, which are Sales Cloud, Service Cloud or a combination thereof and sometimes to “Salesforce Platform licenses” which are the Platform Starter and Platform Plus licenses. In practical terms there’s no difference – both types have the same standard interface.
Best Practice
Keep your profiles very “bare bones” if you can, with only a few (or zero) objects. Then add in the permissions you require via permission sets (or permission set groups of course) – this enables users with different licenses to share the same permission sets.
Summary
There’s a lot of information to take in about Salesforce licenses and a lot of options. The time spent to work out your use case could have a very high ROI and unlock Salesforce for more areas of your business.
What is Salesforce license?
A Salesforce license, or more precisely, a license definition, is a metadata description of the Salesforce features and services that are available to your org. License definitions describe functionality for your org as a whole and for individual users in your org. A license itself is the specific agreement between Salesforce ...
What is Salesforce provisioning?
Provisioning is the process that Salesforce administers to activate your licenses and enable functionality in your org. When your org is provisioned, it’s like a tenant shaking hands with the property manager, making the initial lease payment, and getting the office keys.
How many licenses does an org admin have?
As an org admin, you assign each user one user license, based on the user’s role. The user license determines the functionality that the user can access. An edition or add-on can contain multiple types of user licenses, depending on the product.
What is a permission set license?
Permission set license. A license that defines user-level functionality, which can be assigned to supplement the functionality in a user license. A user can be assigned multiple permission set licenses. Note that a permission set license is different from a permission set, defined in the next unit.
Does Salesforce have user licenses?
Some Salesforce products do not provide user licenses or permission set licenses. For example, Heroku, the application development environment, creates platform licenses but no user licenses, because its products define functionality at the platform (org) level but not the user level.
Can you have multiple permissions in Salesforce?
Many Salesforce products, such as Sales Cloud and Service Cloud, also include permission set licenses. Like user licenses, permission set licenses define user-level features. But while a user can have only one user license, the user can be assigned multiple permission set licenses. As an admin, you can assign permission set licenses to a user ...
Can you buy Perms for Salesforce?
As a Salesforce customer, you don’t directly buy individual perms or prefs. In fact, you don’t even buy individual platform, user, or permission set licenses (which are all settings licenses). Instead, you buy editions and add-ons, which are product licenses.
